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Charleswood Youth Soccer Association (CYSA) Coaching

Requirements and Screening process as per CYSA policy, all coaching personnel for teams ages U9 years and to U18, coaches and coaching personnel are required to complete a Criminal Police Information Check (PIC) with vulnerable sector and a Child Abuse Registry Search (CARS).

These requirements are mandatory as per the MSA Rules and Regulations 1.12, and WYSA Rules and Regulations section 2.4.

It is the coach responsibility to contact CYSA well in advance of the season to make sure that the appropriate documentation is complete. New coaching personnel should read the following documents to determine what applies for the upcoming season.

The following are screening requirements for all U9-U18 CYSA Soccer Coaches:

  1. Respect in Sport (RIS) - Activity Leaders sportmanitoba.respectgroupinc.com
  2. Child Abuse Registry Search (CARS)
    • We happily accept copies of valid CARS, completed for other purposes
    • Good for 3 years from date of issue
    • Fill out this form: CYSA_CAR_2023.pdf
    • Once filled out and signed, please send (Scan/Photo/Mailed) to programs.facilitator@charleswoodsoccer.com for validation and submission to MB Family Services
  3. Electronic Police Information Check (PIC) - see below for directions
    • We happily accept copies of a valid PIC, completed for other purposes
    • Good for 3 years from issue date
    • Winnipeg residents use a Winnipeg Police Service PIC
    • Out of town residents use a RCMP PIC and require a letter from CYSA
  4. Photo - for new coaches and for an expired or replacement Coaches Card
    • Good for up to 3 years dependent on screening and RIS expiration date
    • Send photo (selfies work well) with first and last name to: programs.facilitator@charleswoodsoccer.com The programs facilitator will crop and size the photo for to fit on the card.
  5. MSA Youth Coach Registration
  6. U4 to U8 Note: U4 to U8 coaches do not have forms to fill out because players are always under parent supervision.

Criminal Record Search - Directions

Winnipeg Police Service - Electronic Police Information Check (PIC)

  1. This is for Winnipeg residents only.
  2. Go to: policeinformationcheck.winnipeg.ca
  3. Click the green button: Perform Personal Police Information Check
  4. Select ‘Volunteer’, when asked: What are you applying for?
  5. Enter ‘Charleswood Youth Soccer Association’, when asked: What agency are you applying for?
  6. Make a note of your the username and password, as you will need these again later.
  7. After a few days, you should recieve an email that describes your next steps for PIC. The next steps are one of:

1. Your PIC results are ready

2. In Person Identification must be provided

  • You must go to the Winnipeg Police Service headquarters downtown, and present identification documents in person.
  • A few days after proving your identity, you should recieve an email that your PIC results are ready.
  • Go to: policeinformationcheck.winnipeg.ca
  • Click the red button: Login With Existing Account, and share the results with Charleswood Youth Soccer Association

3. Fingerprinting is required

  • You must go to the Winnipeg Police Service headquarters downtown, for fingerprinting.
  • You must initially pay the Winnipeg Police Service fingerprinting fee (approx. $70). Keep your receipts. Afterwards, CYSA will re-imburse you.
  • A few days after being finger printed, you should recieve an email that your PIC results are ready.
  • Go to: policeinformationcheck.winnipeg.ca
  • Click the red button: Login With Existing Account, and share the results with Charleswood Youth Soccer Association

RCMP - Vulnerable Sector Check

  1. This is for non-Winnipeg residents only.
  2. The fee is waived because this is a volunteer position, but proof of this must be provided.
  3. Email programs.facilitator@charleswoodsoccer.com to receive a letter that waives the RCMP fee.
  4. Visit your local RCMP Branch and request a Vulnerable Sector Check
  5. If the RCMP charges a fee that cannot be waived, please submit a copy of the receipt to treasurer@charleswoodsoccer.com and CYSA will refund you this expense.

If you require any additional information or clarification of the policies or procedures regarding the PIC/CAR requirement, please contact CYSA at programs.facilitator@charleswoodsoccer.com

Please click here for the Winnipeg Youth Soccer Association Rules and Regulations

Practice plans for U4 - U8 coaches:

Practice plans for U9 - U13 coaches:

Coach Workshops